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You must ensure that your sensitive files and confidential business proposals as well as personal information about customers and employees are protected. This means that you must ensure they are not easily accessible to anyone else than the people who have permission to access them and that they cannot be printed, copied or altered.

Idealy, you should use a system for managing documents to restrict access to electronic files. A solid document management system should include audit tracks and monitors that identify suspicious activity. It also prevents non-authorized parties from using usernames and passwords of the company to gain access to sensitive areas or private company email accounts. This will stop these individuals from copying and distributing your encrypted files on USB devices to unauthorised places.

Click the Permissions icon to restrict access to an individual document. You’ll then be able choose from a list of access level options. For instance, you could grant Ranjit permission to read documents, but not alter it. Once you have done this then a message will be displayed informing you that the document is rights-managed.

When you submit a request for an enclosure or seal to restrict access to the entire case in which a file is. If the court grants you request, all the documents in that case are kept secret until you decide to open them.